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Is there a perfect Hardware Inventory Software that fits small and medium-sized distribution businesses?

The reasons why you need hardware inventory software

If you run a hardware and maintenance dealership or supplies company, you know why it is important to use hardware inventory software or spare parts inventory software. They are used to track spare parts, physical assets, components, or raw material supplies in various industries such as automotive, IT, telecommunications, manufacturing, and electronics. Some notable users include automotive or electronics distribution , textile consumer goods manufacturers, and heavy equipment manufacturers. In businesses like these, the production and distribution chain plays a pivotal role. But occasionally, there are disruptions when machines or parts break down, which creates downtime leading to delays, increased costs, and frustrated customers. Having a software that records your asset and spare parts inventory lets you know what you have in stock at any given time. This gives you the ability to resolve issues promptly to reduce downtime. In short, the software helps you manage your inventory efficiently and ultimately increase your business profits. Read on to see the features it brings to the table in helping you revolutionize your hardware & parts distribution business.

Core Features of Hardware Inventory Software

Hardware inventory software is packed with dynamic features like real-time inventory tracking, comprehensive automated reports, barcode and batch management, all consolidated to optimize efficiency and elevate overall productivity.

Label Printing and Barcode Management

If you want to effectively manage and track your physical inventory or spare parts, labeling your products is the first step. By making each item identifiable, tracking becomes much easier, especially when using a barcode inventory system.

  • EMERGE supports the top four barcode types (EAN-8, EAN-13, Code-128, and UPC). It can automatically generate new barcodes (or you can create your own) when adding new products to the system.
  • You can print barcodes directly from EMERGE or export a list to print with your barcode printer.
  • Swiftly add items to sales orders, purchase orders, and other documents just by simply scanning barcodes.
  • In the pick-pack process, using a barcode scanner can speed up the process while ensuring accuracy.

Using barcodes in inventory management is especially beneficial for wholesale or distribution businesses, regardless of whether the organization is small, medium, or large. With just a scan, you can easily track product information such as batch number, expiration date, and supplier. Asset tracking is now more accurate and reduces labor time, helping to prevent product loss or fraud within the company.

Order Management & Order Processing

For optimum order management process, the order & purchasing module are the main features that you need to check thoroughly before making any decision. Many business owners are so preoccupied with integrating with other systems that they overlook these core processes.

  • EMERGE provides user-friendly ordering and purchasing features with a clear interface that presents essential information like tax options, discounts, and shipping add-ons. This design enables companies to effectively communicate their terms and conditions in printed quotes, sales orders, or purchase orders.
  • The Reorder/Backorder feature in EMERGE is useful in many situations where the workload is heavy and tasks may be forgotten. This feature will remind you and take you directly to the purchase order of the required product with all the information filled in, such as quantity to be ordered for each item.
  • You can manage and track your purchase and sales orders from anywhere, anytime using the hardware inventory software on your tablet or even your mobile phone. This feature is extremely beneficial for sales reps who need information about inventory levels at any given time as well as the ability to execute transactions such as sales orders immediately after closing a deal with a customer.
  • Setting up access for your employees in EMERGE hardware inventory software will make it easier to manage and track sales rep’s performance and commissions. Employees in marketing or accounting departments can also see the necessary inventory information to make prompt decisions for related activities.
Real-time Inventory Tracking

Prompt and precise information is essential for effective inventory management. But as goods are constantly coming in and out of the warehouse, information about these activities is substantial and requires a system to collect, instead of the unsustainable process of manual spreadsheets. Hardware inventory software is a tool that will integrate into your workflow and improve the efficiency of your business.

  • Every transaction in your warehouse related to ordering, picking, packing, and shipping of products will be updated real-time in EMERGE.
  • Using hardware inventory software can also track the status of invoices or payments from customers in real-time as the information will be updated within seconds after your staff creates the transaction.
  • You can easily check the information about transactions or activities as well as real-time inventory levels at each retail branch from the spare parts management software (in case your company has more than 1 retail location).

Real-time information update is a feature that only a software could provide. This feature will be life-changing compared to working with manual spreadsheets. Tracking information about products or physical assets is now much easier with the use of software.

Reports and Analytics

Based on the accurate data updated in real-time, hardware inventory software also provides a variety of specific reports to dig deeper into different aspects of your business.

  • The Inventory List Report will give you an overall picture of your inventory valuation along with individual inventory levels of each product.
  • Use the Product Trends Report to see how each product is performing to make strategic decisions on purchasing or manufacturing.
  • For dealers, inventory should be effectively managed with spare parts inventory software like EMERGE, which shows the inventory levels for each spare part or machine in your warehouse, as well as their usage and depreciation through in-depth reports from warehouse, products, sales, and lead time.
  • EMERGE also aggregates your supplier information on purchasing and then provides Supplier Delivery Performance Reports so you can better manage your relationship with your trusted suppliers.

Inventory management is a challenging task. It requires extensive information to be compiled and analyzed accurately and promptly to produce final reports on inventory performance. Having spare parts inventory software is a game changer for businesses that are still struggling with the mountains of data from these inventory processes.





Note and Tasks

In any business, good communication between departments is key to maintaining smooth operations and increasing overall productivity. The Notes and Tasks feature in spare parts inventory software is the bridge for your employees in different departments to communicate optimally

  • Issue tasks in any documents directly to specific colleagues with deadlines.
  • Leave them notes about packing or shipping regarding an order or requirement to contact the buyer.
  • Add embedded Google Sheet links to any documents for better communication with your colleagues. Your colleagues can check this sheet directly in their side of the Tasks and Notes tab.

Using software with notes and tasks indirectly reduces misunderstandings in the hardware and spare parts inventory management process. This improves communication and collaboration between departments, which is at the root of successful deal closing and increased profits.

Pricing Breakdown

EMERGE’s flexible pricing options are designed to fit your needs, whether you’re just getting started or looking to expand. Here’s a quick overview:

  • Free Forever for the First User: With $0 you will get the core features of our software with the ability to create up to 4 quotations for sales and purchases each month. It’s a fantastic way to test things out without any financial commitment.
  • Monthly Plan comes with the cost of $49.90 per user per month (limited-time offer). With this package you have full access to all features with the freedom of month-to-month billing. This is perfect if you prefer flexibility and want to keep your options open.
  • Quarterly Plan costs $44.90 per user per month (billed every three months). Commit for three months and enjoy a lower monthly rate. This option strikes a great balance between savings and flexibility.
  • Half-Yearly Plan costs $38.90 per user per month (billed every six months) you can save even more. This is a great choice if you know you’ll be using our software for a while.
  • Yearly Plan: Only $34.90 per user per month (billed annually) What you will get is our best value! Lock in the lowest rate by committing for a year. Ideal for businesses ready to invest in a long-term inventory solution.

You can choose Free or Paid Packages. But at best, the free package allows you to explore the basic features while the paid packages offer full access to all software features along with support from our professional support team. Feel free to reach out for a free demo if you have any questions.

Choose your plan

Hyperdrive your company's productivity at only the cost of five lattes (prices are in USD*)

FREE FOREVER
$ 0
for first user
4 quotations, sales & purchases a month
BILL MONTHLY
49.90
$ 59.90
per user per month
for limited time only *
BILL QUARTERLY
$ 44.90
per user per month
You save
10% or $60
Per year
BILL HALF-YEARLY
$ 38.90
per user per month
You save
22% or $132
Per year
BILL YEARLY
$ 34.90
per user per month
You save
30% or $180
Per year
Live chat support + Dedicated account manager
+ Unlimited orders & products + Premium features

There are so many inventory software and warehouse management software available. But bear in mind, the best one for you shouldn’t be the most popular software on the market but the one that best suits your needs, support level, budget, and business model. Spare parts inventory software is an example of this point.

In some specific types of business, they do not need e-commerce integration software but it is a must to have the feature of managing and tracking assets like spare parts. EMERGE offers useful features that help you manage your hardware and spare parts inventory at affordable prices divided into several packages. What is special about EMERGE is that we’re created to accompany your business throughout your growth phase; meaning you can use the off-the-shelf solution currently and later customize it when you grow and expand in the future.

First User FREE FOREVER! No Credit Card Required

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