Why EMERGE is the top Inventory Tracking Software for SMB?
As a top priority when choosing inventory management software, tracking plays an important role along with control and optimization.
With outstanding features such as cloud database; batch and expiry date tracking or updates on returned and exchanged products, inventory tracking software helps you monitor and control ideal inventory levels, essentially minimizing the risk of overstocking and accurately tracking inventory activities.
- Using cloud-based systems, first off inventory tracking software offers you flexible accessibility from anywhere at any time.
- Whenever a transaction is done, cloud-based inventory tracking software will automatically update the information in the system in real-time.
- By limiting access authority in the settings module, you can now assign specific tasks to your employees as well as provide accessibility based on their roles. And because it is in the cloud, you can also track and review employees’ work through this software.
- In short, inventory tracking software provides managers with an accurate and comprehensive view of warehouse operations and inventory movement in real-time.
- Track your inventory by batch to see the expiration date, then you can determine if any products are about to expire.
- Identifying and selling these products before they get too close to their expiration date can help your business prevent selling poor-quality products to customers, which can be detrimental to your business in the future.
- If the cost per batch varies significantly, managing costs by batch is better for the business.
- The Batch and Expiry Date tracking feature is mostly used for the Pharmaceutical & Biotech industry where it is necessary to track batches to facilitate product recalls if required.
- Warehouses and consignment stores can now be tracked and controlled using inventory tracking software.
- In EMERGE, you can create as many warehouses as you need if your business needs to be located in multiple regions.
- Each warehouse will be tracked and managed according to the permissions you grant to that warehouse. Likewise, you can use this feature to create consignee locations and let them start selling.
- Consignees can log into the software and create SOs, POs, RFQs, etc. You can set restrictions by setting access permissions for them to just perform specific capabilities only.
- Use barcodes with scanners to check every product that comes in and out of your warehouse, which saves you time, increases operational accuracy, and makes your employees work at ease.
- Now you can accurately track product information such as quantity, location, price, SKU, etc.
- The label printing feature can be used to create your product identification by supporting the top 4 barcode types. Automatically generate new barcodes (or create your own) when you create a new product in EMERGE.
- Now, just scan and your order will be automatically set up, you will have a full description of that package/product and the products in stock will be automatically updated in real-time.
- Inventory tracking software has the feature of the exchange and return of products from customers since wholesalers and distributors have to adjust, and update the status of shipments on time and accurately.
- Whenever an order is returned, the system automatically adjusts the inventory balance if the product is sent back to the warehouse.
- When the invoice has been issued, the system will generate a credit note tagged to the invoice that will be automatically issued. The inventory balance will be reconciled for both exchanges and returns as well.
- Capturing customers’ demands by being available anytime for exactly what customers need. To be successful, you must first ensure that you always have excellent inventory levels, ready to ship at any time.
- By tracking product performance with Product Sales Reports and Product Trend Reports, you can identify current trends and fluctuations at any given time through the product’s sales history.
- Information on profit margins and quantity of each sales order helps businesses decide on safety stock levels for any SKU of specific items including its variants. This is also important information for wholesale distribution businesses when deciding to cut down on ineffective products
- Having a timely inventory available reflects the professionalism of your company and contributes to enhancing the company’s reputation as well as increasing customer satisfaction.
Conclusion
Back then, there were many ways to track inventory for manufacturers and distributors. But with the development of the economy as well as the growth of the company itself, the old methods such as Cardex or spreadsheets are no longer suitable. Inventory tracking software and 3PLs are increasingly popular among small and medium-sized businesses based on their effectiveness in tracking and controlling the company’s operations accurately and quickly.
In short, for the last sip of tea, profit margin is the biggest matter. Objectively, inventory tracking software plays an important role in improving the bottom line as well as contributing to maintaining the front line of the business. Based on the size of the business, the complexity of operations as well as the need to integrate with other businesses, inventory tracking is becoming more and more important and indispensable in business.
What about you? Do you think your company needs it now?
How to Find the Right Warehouse Solution for Your Business
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Warehouse management software with inventory tracking
For a traditional business in the fulfillment industry, or maybe you are a 3PL agent, a suitable warehouse management software with inventory tracking feature will be your secret weapon to stay competitive with your competitors. Since some 3PL businesses only deal with warehousing and inventory for their customers’ products, having multiple customers at the same time leads to you having to manage multiple warehouses, micro-warehouses for each customer at the same time. Inventory management is now taken to higher levels where you need to track inventory levels of thousands of products in real time. Do you think spreadsheets can still handle this workload? Finding a warehouse management software with inventory tracking feature will help you control and grasp the situation of inbound and outbound inventory in real time.
- Track real-time inventory levels (including or excluding incoming purchase orders and outgoing sales orders).
- Track real-time order fulfillment status to see what stage an order is in, pending approval, shipped, or invoiced.
- Track product information based on serial and batch numbers when you need to trace backward data.
- Track business performance with sales reports, product reports, or inventory overview reports.
- Track employee activity history with a clear timeline.
- Track sales rep commissions.
And since it’s built as warehouse management software with inventory tracking, EMERGE also includes essential warehouse tracking features such as:
- Issue stock adjustments and stock transfers.
- Perform stocktakes.
- Issue receive notes to record all product inflows and outflows
- Issue a return/exchange order in case the product is returned
- Speed up fulfillment by barcode scanning system when dispatching orders
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Warehouse management software for small business
For small businesses that rely on spreadsheets, often with one owner checking every task, it’s clear this isn’t the way to scale or become efficient. When warehouse management becomes too much for spreadsheets to handle, a gap of trust can grow between owners and their managers. You can’t be everywhere at once to check every detail.
Adopting advanced technology helps you manage and track your team’s work effectively, from anywhere. EMERGE, as warehouse management software for small business, supports both basic and advanced features to help your growing business with a role-based centralized system:
- Track historical data in real time to see who did what and when.
- Monitor business data like customers, products, inventory, and ongoing orders in real time.
- Generate commercial invoices and PDF documents easily from the software.
- Export reports and data into Excel files.
- Create quotes and send documents to your customers directly within the order flow.
For businesses wanting a complete solution, the fulfillment process must be handled well. In warehouse management software for small business, functions like stocktaking, stock transfer, and order fulfillment are easy to perform:
- Issue shipments (partial, full, or consolidated from multiple orders) directly from the sales order page.
- Generate picking lists or custom packing lists that include shipping info, dimensions, and more.
- Add a dispatch step using barcode scanning for better accuracy, ideal for certain business needs.
- Perform stock adjustments and transfers on your phone with the mobile app while moving goods.
- Generate barcodes and shipping labels in the software and print them in various sizes and layouts.
- Integrate with shipping carriers to track orders and work faster with your partners.
In short, warehouse management software for small businesses should be tailored to your needs without incurring high costs for features you don’t use. EMERGE will customize the software workflow for you because we understand that every business needs different, relevant, and truly important functions. So, when you are looking for inventory management software for small businesses, consider software that can adapt to your workflow without incurring any additional costs.
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Warehouse management software for manufacturing
In the production business, inventory tracking is just the start. A warehouse management software for manufacturing is essential. Since your business focuses on manufacturing, warehouse management is crucial for ensuring raw materials are available for production and finished goods are ready for orders on time. However, these tasks aren’t easy to handle with spreadsheets and manual methods.
A warehouse management software for manufacturing helps you track inventory, raw materials, and work-in-progress for production. In EMERGE, you can use these features:
- Track raw material and product inventory levels in real time.
- Monitor semi-finished goods and finished products across production lines.
- Track work-in-progress and the status of each stage of production line in the production module.
- Trace the origin of components, track production batches, and ensure compliance and quality control with batch management.
Moreover, since you’re seeking warehouse management software for manufacturing, it means your factory operations must be handled and kept under control. This type of software should be your tool for production control, tracking status, and managing components and parts on the production line, such as:
- Create and manage production orders with linked bills of materials (BOMs).
- Use expiry control in manufacturing with intelligent batch suggestions to ensure the right batches are used first.
- Assign suitable batches to the production line using intelligent batch suggestions.
- Issue production orders directly from the sales order page for on-demand production planning.
- Generate production reports with data on ongoing and completed production lines to optimize costs and minimize waste.
More than any other business, manufacturing needs to maintain product standards (consistent quality on every batch) and meet deadlines, especially when working with global contracts or operating as an exporter. Therefore, implementing warehouse management software for manufacturing is not only a solution to make your operations more efficient, but also an investment in the long-term scaling process.
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Warehouse management software for food industry
In F&B businesses, being prepared for quick recalls and staying compliant with regulatory standards is essential. While other industries need real-time inventory tracking, the food industry requires real-time tracking with detailed knowledge of batches, like how long items have been in your warehouse and when they expire. In short, shelf life management is far more critical in the food industry than in others. With typically larger and more varied inventories, you also face greater operational challenges. A warehouse management software for food industry can address these specific food and beverage needs.
For product management, going beyond basic inventory tracking, warehouse management software for food industry helps you maintain compliance with industry regulations:
- Manage important certifications for each product within the product management module.
- Control country of origin, HS codes, and other custom codes for food products.
- Assign batch numbers and serial numbers when receiving and putting away goods.
- Automatically generate barcodes and QR codes for products.
- Print product labels and shipping labels in different layouts suited to the food industry.
- Use customizable workflows and documentation to meet regulatory standards.
For warehouse control, warehouse management software for food industry should assist with temperature control, allergen management, and logical section arrangement. It not only helps manage compliance-critical product data but also makes fulfillment processes more efficient:
- Manage multiple warehouses and locations with dedicated sections for storage types (dry, frozen, chilled).
- Track items not only by batch/serial numbers, but also by predefined sections and areas.
- Use batch intelligence to suggest the most suitable batch for dispatch (e.g., FIFO/FEFO).
- Implement barcode/QR code scanning throughout receiving, putaway, picking, packing, and shipping.
- Maintain temperature and allergen controls via a section-based warehouse setup.
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Warehouse management software with Quickbooks integration
If you’re a QuickBooks user looking for warehouse management software with QuickBooks integration, EMERGE is a strong option to consider. EMERGE integrates seamlessly with QuickBooks and is built on a foundation of powerful inventory management. For those seeking warehouse management software with QuickBooks integration, here are some key features in EMERGE that meet accounting needs:
- Fetch data directly into your QuickBooks Online account.
- Import your current QuickBooks Online data into EMERGE within a few steps.
- Automatically sync invoice, receipt, and payment status every hour.
- Export invoices and receipts back to QuickBooks Online.
When it comes to inventory and warehouse management, where QuickBooks has limitations at, EMERGE provides advanced features to fill the gaps as a warehouse management software with Quickbooks integration:
- Manage inventory, orders, and warehouse tasks in one centralized system integrated with QuickBooks.
- Use serial number and batch number management to improve tracking accuracy.
- Scan barcodes and QR codes with mobile scanners to speed up order fulfillment.
- Manage multiple warehouses and locations, with detailed reports for each.
- Track data in real time and generate advanced reports like product trend reports and inventory forecasts.
- Customize and design workflows in the software to match your business.
In summary, finding the right warehouse management software with QuickBooks integration doesn’t have to be difficult. Clarify what you need to add to your current workflow alongside your existing QuickBooks Online functions. Once you have a clear goal, you can start looking for warehouse management software with QuickBooks integration in the QuickBooks Applications List and check out the pricing plans. Last but not least, try to read as many reviews and experiences from previous users as possible.
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Warehouse management software for multiple warehouses
Inventory tracking becomes much harder when you have more than two warehouses, especially when each has multiple sections and different shelves. Mistakes and issues during fulfillment are more likely to happen, and you then may find yourself asking questions like:
- Which warehouse should I pick from? A, B, or C?
- How can I find the exact location of a product in a large warehouse to save time?
- Who is responsible for fulfilling a large or important order?
- How do I balance inventory levels and invoice amounts when a customer returns a product?
- Which location should returned items be placed back into?
- In which section of the warehouse should this product be stored?
For companies with multiple warehouses using a manual or inefficient system, these questions arise daily. Rather than focusing on the benefits, let’s look at what warehouse management software for multiple warehouses can actually do:
- Centralize data across all warehouses, locations, and consignment stores in one platform.
- Track real-time stock levels across every warehouse and location.
- Issue and manage stock transfers between warehouses easily.
- Assign user roles and permissions based on warehouse access.
- Track historical activities performed by your employees.
- Generate reports for individual warehouses or consolidated overviews.
- Use barcodes or QR codes to streamline receiving, picking, and shipping.
- Easily add new warehouses as your business grows.
- Import orders from Shopify and let sales reps place orders on the go.
Staying in control of your products, sales, and employees is challenging enough. Multiply that by the number of warehouses you operate, and the complexity grows significantly. A warehouse management software for multiple warehouses isn’t just helpful, it’s your essential partner in business management as well as human resource management.
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Warehouse management software with barcode scanning
For businesses like wholesale distributors or 3PL agencies, warehouse management software with barcode scanning isn’t just helpful, it’s essential. It eliminates repetitive work and prevents staff from redoing tasks due to human errors. As mentioned earlier, using a barcode scanning system in inventory management helps you speed up operations, save time, and improve accuracy. Here are some key features of warehouse management software with barcode scanning that benefit wholesale distribution businesses in speeding up processes:
- Scan to receive products into your warehouse quickly and accurately.
- Scan to put away items into preset locations for better organization.
- Scan to trace product information already stored in the system.
- Scan to dispatch during picking, ensuring precision from warehouse to customer.
- Generate and print barcodes right from the software.
But it’s important to have an efficient operation before speeding anything up. Along with barcode scanning, inventory management features in warehouse management software with barcode scanning help streamline fulfillment logically and efficiently. EMERGE handles tasks across product management, order processing, and even invoice and payment management while speeding up things with scanning functions.
- Customize workflows or request interface adjustments to hide unused features or modules
- Manage product information: name, dimensions, country of origin, and export codes.
- Manage orders from multiple sales channels: direct sales, e-commerce platforms like Shopify, and retail sales.
- Manage human resources with a role-based system to control access permissions.
- Monitor company processes using customizable approval workflows at every operational step.
- Handle warehouse tasks like stock transfers, inventory adjustments, and multi-warehouse data tracking.
- Simplify fulfillment with barcode scanning in picking, packing, dispatching, and shipping.
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Warehouse management software free trial
When you’re ready to try new software, you want a trial period with no commitments. Unfortunately, many warehouse management software free trials are hard to get, companies often ask for detailed information, which can be frustrating.
At EMERGE, we offer a warehouse management software free trial with no commitment, no credit card, and no complicated forms. We only need your email address to send you login instructions. Even better, our trial never expires. You can use it forever, and we’ll even help you upload your own data so you can test the software with real tasks.
During your warehouse management software free trial, you’ll have full access to core features, including:
- Create and track sales and purchase orders
- Monitor real-time stock levels across warehouses
- Generate sales and inventory reports
- Test barcode scanning and label printing
- Try production and stock transfer modules (ideal for manufacturers)
- If you need to try on something more complicated like trading workflow or project rental workflow, contact us and we will send you the vouchers to try out these advanced features
Once you’ve explored the software, you can also schedule a free demo, even during your trial period. Many features may not be immediately apparent at first, so we’re here to answer your questions and show you how EMERGE can fit smoothly into your workflow.
We believe in transparent pricing and provide a full list of features so you can see exactly how the software solves your business challenges. Our plans are designed to be accessible, starting at just $49.99 per month. Building quality warehouse management software under $100 per month is challenging and the competition is fierce, but we’re focused on delivering real value, especially for businesses on a budget. We’ve been where you are, and we’ve designed EMERGE to support you.
Frequently Asked Questions
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What makes EMERGE better than other similar solutions?
We would say it is about our people, our human resources. Nothing is better than an expert in the field to solve a problem. And we are a community whose background is in the supply chain. We create a solution that’s right for the customer yet the best solution. But somehow the best solution is the one that suits you. And again, with our experience and in-depth knowledge, we understand what you need and solve it with expertise. Since we always put ourselves in the customer’s shoes to see your problem objectively like ours, EMERGE earned it to be a better choice for you.
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Why is EMERGE Inventory Tracking Software better for SMB trading & distribution companies?
Our flexible workflow allows partial delivery/invoicing, consolidated delivery/invoicing from multiple sales orders, drop ship purchase from sales orders to mass purchase & delivery. We nailed it & improvements are being made everyday.
