Why EMERGE is the top Wholesale Distribution Software for SMB?
Wholesale distribution software enhances efficiency, ensures accuracy, and streamlines key functions such as inventory management, order processing, and customer management.
It also provides powerful tools to simplify operations, save time, and make it easier to track in both in-sales and after-sales processes. All for the needs of master wholesale distribution.
EMERGE is designed to be adaptable to changing business needs as well as the diverse business models, making it a valuable tool for wholesale distribution companies. Recently, we have been recognized by 10Times as one of the best wholesale distribution software solutions for startup businesses.
Integrations
The primary goal of wholesale distribution software is to meet the unique needs of the industry: managing multiple sales channels, mastering supply chain operations, and delivering advanced customer support.
- EMERGE makes it easy to grow your online business by seamlessly connecting with Shopify, Magento and WooCommerce.
- We also integrate with HubSpot to help businesses sync sales and customer data between EMERGE and HubSpot CRM. This connection is especially useful for wholesale distribution companies that rely on HubSpot for marketing and customer acquisition, while EMERGE handles inventory management, orders, and operations.
- ShipStation is also integrated into the software, which allows you to sync orders, print shipping labels, and track deliveries effortlessly.
Accounting Integration
- EMERGE is a partner and integrates seamlessly with accounting software such as QuickBooks Online and Xero.
- This integration reduces the workload for your staff by eliminating double-entry of financial and inventory data. Synchronization between the inventory system and accounting system also minimizes human errors and improves the accuracy and compliance of financial records.
- Within EMERGE, you can sync customer and supplier invoices and receipts to your accounting software. Especially when we partner with Xero, all inventory transfers, such as inventory adjustments, stock transfers, can also be exported to Xero’s manual journals.
- Real-time synchronization between EMERGE and your accounting system gives you better cash flow visibility and stronger inventory management. When you can see your inventory costs, COGS, it becomes easier for you to plan your budget and make purchasing decisions, which in turn refreshes your cash flow.
Integration is a key element of a strong inventory management software, especially for wholesale businesses. Having a core solution that directly enhances your business management capabilities, coupled with strong integration software, is a must-have management trend in 2025, saving you time and money while improving efficiency and productivity.
Built-in B2B Purchase Platform
Relying on unstable third-party plugins can harm your B2B brand image and result in unexpected platform fees or costly errors. So that we built a better solution as the B2B purchase platform eCart that gives you full control over your business operations.
- You can set up your own store, customized for each customer with the right products they will need
- Set up price lists that are suitable for each customer with different price levels set based on selling price, last purchased price or current FIFO price. This helps you control the budget when you have different promotional campaigns.
- Set up a public sign-up portal, allowing new customers to register themselves through a professional page linked to your website.
- Alternatively, if you already have customer data, you can simply invite them by sending them an email within EMERGE. They will then be redirected to your online B2B shopping store and start ordering on the go.
- With eCart, your customers can self-serve experiences such as ordering, viewing, printing related documents, and tracking their orders directly. This saves both the wholesale distribution companies and the customer time and reduces back-and-forth communication.
With eCart, your B2B sales process becomes more stable, professional, and efficient like the way it should be.
Multi-Tier Pricing and Discount Management
To master wholesale distribution, pricing strategies must be carefully tailored to each customer. In EMERGE, we have built a price list feature to help you set up custom prices for each customer or customer group, maximizing the effectiveness of your promotional or pricing strategies for your buyers and loyal customers.
- Create tiered prices based on how much your customers will buy, with the option to duplicate settings to save time.
- For security, you can set access controls for each price list, applying only to specific customers or customer groups.
- Easily set fixed prices or apply price increases based on different price levels (selling price, last purchase cost, current FIFO cost, or last manufacturing cost). Products with multiple variations can also be handled well with this feature
- The price list feature works best for wholesale distribution companies with seasonal or peak sales periods or to reward loyal customers and strengthen customer relationships.
Quick Quotations for B2B Sales
For B2B wholesale, communicating and maintaining relationships with customers or prospects is given a high priority. Sending out quick quotes can help you win the deal before your competitors do.
- With wholesale distribution software, it only takes a few clicks to send PDF via email to your customer. These quotations can be custom formatted and downloaded easily too.
- The sauce is an on-the-go function where you can log in to the software anytime, anywhere. Whether you’re on a tablet or just a mobile phone, as long as you have internet access, you can check your inventory and send quotes instantly.
- Confirmed quotes can be easily converted into orders and orders can be converted into shipments with just one click in the software, the entire linking process makes order fulfillment more seamless and efficient.
Multi-Sales Channels Management
As mentioned earlier, managing multiple sales channels is crucial for wholesale distribution companies. This also means that you have to handle a large volume of orders from many different sources. Therefore, using wholesale distribution software is essential to make the entire ordering process much more efficient.
- For traditional sales, your sales reps can create sales orders anytime, anywhere with on-the-go functionality.
- For orders from Shopify, simply fetch the data into EMERGE with one click. These orders will be clearly labeled as “Shopify” in the Sales Order Listing window, making them easy to identify and filter later in reports.
- From the sales order, you can take actions like creating a purchase order or choosing to dropship directly from the supplier.
- With real-time updates, every order is managed accurately and your inventory levels are automatically adjusted. This helps reduce mistakes in the ordering process.
- EMERGE also offers a “Quick Create Sales Order” feature, specially adapted for retail-style workflows. This feature is ideal for B2B wholesale distributors that also run physical stores and need a fast, simple selling process.
Simple Retail Workflow Management
For a wholesale business, retail sales from warehouses, showrooms, or consignment stores are part of the business. An effective inventory management software for wholesalers should also cover these retail operations. EMERGE is a typical software solution that handles retail sales orders for you simply and effectively without the need to deploy a new POS system.
- Design your own simple and efficient retail process by cutting out unnecessary steps, customizing the information in the wholesale distribution software to match your actual sales process. EMERGE owns every line of code, so you can work with us to customize and modify.
- EMERGE owns every line of code, so you can work with us to customize and modify. You can now design a simple and efficient retail process by cutting out unnecessary steps, customizing the information in the retail order to match your actual sales process.
- Retail orders can be created separately and work in parallel with standard retail orders. Just like orders from an e-commerce integration, all retail orders will be routed to the centralized sales order listing page for you to easily understand. Don’t worry, you can always use the EMERGE tool to filter out the order kind you need, as well as generate the sales report for retail activities.
- Use a barcode scanner to quickly add items to your order and a thermal printer to easily print retail orders and receipts in standard retail formats. Now you have a simple POS system integrated with wholesale inventory management software where you can manage inventory, sales, and fulfillment all in one place without the need for any other system.
Supplier Management for Wholesale Business
As a wholesaler or distributor, having reliable suppliers is important. Just like how your customers choose you over competitors, you must also choose your suppliers wisely and maintain a good relationship with them. In EMERGE, users can track and manage their suppliers in a simple but effective way.
- The historical purchases and all related information can be tracked easily, and they are stored and summarized on your Supplier Management page.
- You can track supplier lead times by generating the Delivery Performance Report in EMERGE, which shows the supplier’s delivery performance based on estimated delivery dates.
- Finding the best price from multiple suppliers is not an easy and quick task. But with the Request for Quotation (RFQ) feature in EMERGE, you can solve this problem simply. By sending quotes to suppliers and then generating an RFQ Report, you now have a clear comparison report to quickly see which one offers the best deal.
- More importantly, in EMERGE wholesale management software, we ensure that inventory is recorded accurately. When goods arrive, you can issue a receiving note. If the supplier’s performance does not match expectations, you can issue a supplier return note to record and return damaged goods or issue a debit note to the supplier.
All of this tracking is important because it helps you identify reliable suppliers and stay with them long term. Sticking with the right suppliers means you are able to deliver the best product, with good quality, at the right time, and at the right price to your customers.
Inventory Management
With a vast product range, wholesale distribution companies need an inventory tracking software that offers precise and real-time inventory control.
- Track stock in real time to avoid overstocks and stockouts to ensure that you always have just the right amount of stock on hand.
- Monitor multiple warehouses or storage locations with ease, and transfer stock between them based on demand.
- Get actionable insights with inventory reports that highlight slow-moving items, stock valuation, and stock aging.
- Automate stock alerts and reordering points so you never miss a restock and always stay ahead of demand.
- Handle stock adjustments, transfers, and stock takes directly in the system to maintain accuracy across your team.
- Sync your inventory with incoming sales and purchase orders so every transaction updates your stock levels instantly.
Barcode Scanning System for Wholesale Business
With the clear benefits of barcodes making work easier and faster, having a barcode scanning system can level up your wholesale operation. A wholesale management software should include this function, and EMERGE does.
- Easily generate and print barcodes, product labels, and shipping labels in many formats directly from the software.
- Speed up your operations such as receiving goods, placing orders, picking, and shipping by scanning barcodes. One scan replaces paper, pen, and endless counting.
- Increase accuracy by eliminating manual errors. Also, improve efficiency because each scan updates data in real time.
- A barcode scanning system becomes your life jacket during peak seasons or even during simple stock audits. It keeps things organized, fast, and accurate when you need it the most.
Easy Analytics and Reports
EMERGE takes care of your reporting needs with accuracy, giving you clear visibility across all areas of your operations.
- Get instant access to key reports like Sales Performance, Inventory Valuation, COGS, Purchase Summary, Aging Payables/Receivables, and Profit Margin by Sales Order.
- Analyze sales trends, top-performing products, and customer buying behavior to refine your strategy with Product Reports.
- Track stock movements, stock aging, and warehouse performance to maintain optimal inventory levels.
- Monitor order fulfillment timelines and staff activity logs to boost team accountability. The delivery performance of suppliers can also be tracked in EMERGE.
- Export reports in Excel or PDF format to share with your finance team, upload into your accounting software, or customize for management review and deeper business analysis.
Other Wholesale Management Features
Frequently Asked Questions
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What is the best wholesale distribution software for a small business on a budget?
The best wholesale distribution software for small businesses on a budget must balance usability, features, and cost-effectiveness.
A typical wholesale distribution software for small businesses has basic features such as real-time visibility across multiple locations, barcode scanning, low inventory alerts, batch and serial number management, integration with ERP, accounting, shipping, and CRM software.
There are many software vendors in the market that offer a wide range of features that delve into many aspects of your business, many of which may seem impressive but are actually just marketing gimmicks. So you have to be very careful when making your decision because some of the cool features are actually unnecessary, and you need to pay extra for them.
When it comes to finding the best wholesale distribution software for a small business, usability should be the second factor you consider after a list of needed features. The right approach is getting a wholesale distribution software for small businesses that allows you to customize features for ease of use. At the same time, you can also refer to some software vendors that provide solutions with many feature packages from basic to advanced. However, this method is not really feasible because the feature packages are often limited and not really flexible in price.
The best wholesale distribution software for small businesses on a budget is the software that has the features you will actually use, provides customization, and has user-based pricing. This cost is calculated based on the size of your business; the bigger your business expands, the more you pay, but for now, you pay with exactly your usage.
EMERGE is one of the best wholesale distribution software for small businesses on a budget. Over 70% of our users are small and medium-sized businesses; the remaining 30% are small businesses that initially stick with us until they grow bigger, and some are large companies.
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How does inventory management software for wholesale improve accuracy across multiple warehouses?
EMERGE is a wholesale inventory management software, and one of its benefits is improved accuracy across multiple warehouses.
Intended to manage products from multiple warehouses and locations as your wholesale business expands, EMERGE allows you to create multiple warehouses and locations. All these warehouses and locations are centralized and managed within the software. Adding to EMERGE’s mobile functionality, you can manage multiple warehouses and locations at once in one place with wholesale inventory management software.
Based on the cloud, all data from all your warehouses and locations is centralized and synchronized in one place in EMERGE. So, every transaction that is made, the system updates within seconds, giving you real-time data on inventory, sales, and finances.
Hence, using wholesale inventory management software will greatly reduce human errors with manual processes such as data entry, inventory recording, and financial data. Some transactions may not be updated on time without automatic updates from the software.
In addition, EMERGE wholesale inventory management software also provides you with features such as:
- Barcode scanning to speed up the receiving, picking, and shipping process with accuracy.
- Low stock alerts and backordering ensure you buy the right items at the right time, helping to minimize overstocking and prevent unwanted stock.
- Integration with accounting software and seamless synchronization between the two systems gives you accurate bookkeeping, accurate inventory costs, and profits.
- Reporting and analysis on multiple aspects of operations such as products, sales, inventory, account reports, etc., giving you real-time insights into your business.
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Why should wholesalers switch to wholesale inventory management software instead of spreadsheets?
The reason wholesalers should switch to wholesale inventory management software is because of the overall efficiency improvement. When the efficiency of operations increases, it means you use fewer resources with better results. The significant increase in efficiency is the reduced workload, thanks to the software being automated. The automation in updating data between departments helps the operation run smoothly, significantly reducing the time and human errors caused by manual data entry and operational linkage between departments, sales staff, and warehouses.
Besides automation, using wholesale inventory management software makes it easy for businesses to scale operations. In this regard, using spreadsheets is not really feasible for scaling because this method cannot handle too much data.
Some of our customers have asked about how many SKUs EMERGE can handle. What do you think? And how many SKU spreadsheets do you think they can handle without any errors in the process?
In EMERGE, you can create and manage from a few hundred to tens of thousands of SKUs. Whether you’re managing simple items or products with many variants, EMERGE stays fast and stable. Moreover, with inventory management software for wholesale EMERGE, you can also access other features that especially level up your work, like:
- Update and track data in real time.
- Integration with other software to manage accounting, CRM, ERP, delivery, payment, e-commerce, and so on.
- Low stock and expiry alert.
- Generate reports over business operations from product to inventory, sales to fulfillment, supplier to customer.
- Multiple warehouses and locations management.
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What are the key benefits of using EMERGE pharmacy software with wholesale pricing update and inventory sync?
A pharmacy software with wholesale pricing update and inventory sync has two main benefits, which are pricing management and inventory management. But when it comes to the pharmaceutical industry, wholesale pricing and inventory are the most important parts of this business.
EMERGE is a pharmacy software with wholesale pricing updates and inventory sync. Here is what it actually brings to your pharmaceutical company:
- Set up customer-specific wholesale price lists based on the customer’s relationship with your business, or based on seasonal promotions, or any pricing strategy. These price lists can be tiered, meaning you set up fixed prices or discounts based on the customer’s purchase volume.
- You can easily set up multiple price lists for individual customers, customer groups, or all customers. Once you update your selling price, any associated prices used to calculate the final price with fixed discounts or cuts will also be updated automatically. So, when your purchase price changes, your prices will be updated accordingly.
- With inventory sync between warehouses and locations, you can get visibility over current inventory levels at any time. This reduces the risk of stockouts or overstocking by keeping warehouses updated instantly.
- Inventory levels are automatically updated when an order is shipped, or any product or batch is returned. EMERGE provides a simple CRM module for pharmacists to handle these situations with ease, where inventory and invoices are accurately updated for return or exchange requests.
- With the batch and serial number management feature, you can check reports on expired batches or track the warranty period of medical devices. The Expired Batch Reminder report will be a great help for you to take better care of your customers. You can check which batches sold to customers are about to expire and remind them to repurchase.
Overall, using EMERGE pharmacy management software with wholesale pricing updates and inventory sync features significantly reduces the workload. Managing price fluctuations is now easier with the software’s updated automation features. Tracking inventory levels and returns becomes more efficient with the inventory synchronization feature. Most importantly, reminders from the EMRGE alert system will help reduce waste and contribute to building a strong brand image, affirming the quality of a pharmaceutical business.
